THE INFORMATION DILEMMA
Many organizations are experiencing an exploding growth in business information, as well as an increase in regulatory requirements. Unfortunately, this mix of opportunity and risk is hitting IT departments at a time of serious cost cutting. Legacy and enterprise applications are bursting with different forms of information: transactions, documents, voice recordings, xml data, print streams and other types of structured and unstructured data and content.
This accumulation stretches capacity to the breaking point, with higher costs for servers, storage, application maintenance, database software, and operations.
Keeping all information in its source application is neither cost-effective nor scalable. And backup is only a temporary measure; difficult to access and not a compliant solution. Deleting everything is also not an option because of regulatory mandates and internal policies for information retention due to privacy, security and legal preservation requirements.
In addition, many organizations are spending millions to maintain legacy applications that are kept alive solely for their data. This is an unnecessary drain on IT – not only for their high costs, but also for the scarce resources needed to maintain these systems.
The ideal solution to all these challenges must have the capacity to:
- Ingest and retain all information types, structured or unstructured, in a consolidated repository
- Provide the ability to audit and preserve data and content to meet a variety of regulatory and governance mandates
- Easily manage simple to complex retention policies via an intuitive user interface for centralized retention policy management
- Store information in an open, industry-standard format for long term retention and easy access.
- Have no dependencies on the originating application for managing or referencing the information